Administrative Assistant

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join our client in San Jose, California. This role is integral in providing comprehensive administrative support to the project management team, estimating team, and field supervision team. The position is designed for individuals who thrive in a fast-paced environment and are eager to contribute to the overall success of the company.

Responsibilities:

• Answer phones, transfer calls, and take messages.
• Greet customers and vendors with professionalism.
• Type correspondence and spreadsheets as required.
• Help maintain office supplies and kitchen area.
• Copy, scan, print, and file documents efficiently.
• Sort weekly payroll checks accurately.
• Process union new hires promptly.
• Support estimating, project management, and safety with administrative duties.

Qualification Requirements:

• Proficiency in MS Office Suite.
• Proactive attitude, showing initiative and the ability to work independently as well as with a team.
• Ability to work under pressure and adapt to changing job requirements.
• Strong organizational skills.
• Positive attitude and employee focus.
• Dependability and punctuality for all CSI activities.
• Excellent communication skills, both written and verbal.
• Strong reasoning ability.

Education/Experience:

• High School Diploma or the equivalent.
• Bachelor's degree from an accredited college or university preferred.

Physical Demands:

• May be required to sit or stand for long periods of time.
• Required to use computer, keyboard, and mouse for long periods of time.

Work Environment:

• Works in a climate-controlled environment.
• Frequently works in areas with large industrial equipment subject to high noise levels.
• May occasionally work in areas with hazardous chemicals.

Pay Rate:

$26-$32 per hour

Work Hours:

Full-time, Monday - Friday

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.